5424884 AlgemeneZaken 02:55:41p.m. 11-07-2012 1/24
» 7 re
1.J PBO '--ï
Ministerie van Volkshuisvesting, Ruimtelijke Ontwikkeling, Milieu
en Infrastructuur
Ministry of Public
Housing,
SpatialDevelopment, Environment and
Infrastructure#1
Tamarindesteeg Philipsburg, Sint MaartenT: 542-4289
F: 543-7817 mob: 520-7991
Aan de
voorzittervan de
Voortgangscommissie SintMaartenDe
heerR.J.G. Bandellp/a
de
secretaris,kamer H407
Postbus
20011 2115
2500 EA Den Haag
NederlandBetreft:
Rapportage
VoortgangscommissieSintMaarten 3e
kwartaal2012
Philipsburg,
NOV -1 20!?
Geachte
heerBandell,Hierbijontvangt u
de
uitvoeringsrapportage over periode 1 Juli 2012tot 1 Okt. 2012. Dit rapport heeft betrekkingop
hetverbeterplanvan het Ministerievan VROMI.
Alsalgemeen
uitgangspuntisdaarbij het Ministerieplanvan
2011 gehanteerd. Inmiddelsheb
ikhetVROMI
Ministerieplan2012 - 2014
vastgesteld
en
zal datalsleidraad dienen voorde toekomstege
verbeteracties en prioriteitstellingbinnen hetministerie.
Een
kopiedaarvantreftu in bijlageaan.In
de
uitvoeringsrapportagewordtde
voortgang vande
verbeteracties tenaanzienvan de
diverse onderdelenvan
hetministerieweergegeven. Daarbijis bijzondereaandachtgegeven aan de
onderdelenversterkingvan
het personeel,trainingen
opleiding, wet enregelgevingen de ICT
organisatie. Daarnaast wordt
op
verzoek vande commissie
specifieke informatievoorgelegd in relatie totverbeteringvan
inspectieen
vergunningverlening.Conform de
Samenwerkingsregeling waarborging plannen vanaanpak
landstakenCuragao en
Sint Maarten, zalikeen
afschriftvan de
rapportageaan de
StatenvanSint Maartensturen.Bijlage
Rapportage
Voortgangscommissie
SintMaarten 3e kwartaal2012
Copie conformStaten
van
SintMaarten1
5424884 AlgemeneZaken 02:55:54p.m. 11-07-2012
Ministerie van VROMI
Land Sint Maarten
Rapportage ten behoeve van de Voortgangscommissie Sint Maarten
3e kwartaal 2012
De
Ministervoor
Volkshuisvesting RuimtelijkeOntwikkeling Milieuen
Infrastructuur(VROMI)
5424884 AlgemeneZaken 02:56:01 p.m. 11-07-2012 3/24
Ondertussen
wordt
ergewerkt aande
voorbereidingenvoor eentraininginhet gebruikvan MS-Project voorprojectmedewerkers
van dedienstenNieuwe Werken
en Beheersdienst,alsmede
aaneentraining voorhet gebruikvande
internationalecontractvorm FIDICvoorde
voorbereidingenuitvoeringvan projecten. Beide trainingenzullenworden
gegeven inde
4ekwartaal.Versterkinginspectie,
handhaving en
vergunningverlening:Metdoor de externeconsultantopgestelde organisatieplan ende
procesbeschrijvingenzijnvastgesteld.Ditbetekenddat hetafgelopenkwartaal gewerktisvolgenshet, binnende
betreffende diensten, vastgesteldenieuwe
organisatiemodel.Met name
binnen de dienstinspectie ishetnieuwe
organisatiemodel eenwijziginginde
dagelijksewerkzaamheden.
Daarnaastzijnervoorstellengedaan
vooraanpassingenwijziginginmandatering.Hiervoorzullen inhet
nog
naderevoorstellen uitgewerktgaanworden.Vergunningverlening:
Concretecijfers1-7-2012:
Totaal aangevraagde vergunningen van
2006
toten met 2010 1901
Totaal afgehandeld vóór
2011 1338
Achterstandvan
voorgaande
jarenop
1-1-2011563
Achterstandvanvoorgaandejarenop
1-1-2012354
Totaalafgehandeldvanachterstandvan2006 t/m 2010
39Huidige achterstand
van 2006 t/m 2010 315
Totaalaangevraagde vergunningenin
2011 259
Totaalafgehandelde vergunningen van
2011
183Nog
nietafgehandeldvan 2011 76
Totaalaangevraagde vergunningen
2012 t/m
3eQ.219
Totaalafgehandelde vergunningen van
2012
72Nog
nietafgehandeldvan2012 147
Totaal
nog
af tehandelen vergunning aanvragen538
Van
de (76)nog
nietafgehandeldeaanvragenvan2011
zijn29albestuurlijkgoedgekeurd
enwachten op
betalingvanlegesdoor deaanvrager,wachten
22op
correctiesofaanvullingenvande
aanvrageren wachten
15aanvragenop
nadereadviseringvaninternediensten.Van de
(147)nog
nietafgehandelde aanvragenvan2012
zijn24
al bestuurlijkgoedgekeurd en wachtenop
betalingvan legesdoorde
aanvrager voorafgiftevande
vergunning.Er
wordt door de
dienstVergunningeneen
PlanvanAanpak
voorbereidvoorhetwegwerken
van denog
resterende achterstand van2006 -
2010.Wet en
regelgeving:Insamenwerking met JZ&W
heeftopnieuw
overlegplaatsgevonden betreffendede ontwikkelingvande
conceptlandsverordeningVROMI.
Geplande engewenste
ontwikkelingenhebben
echtereen
vertragingopgelopen.Oorzaak ligtvooralin dehoeveelheidwet en
regelgevingdieom
5424884 AlgemeneZaken 02:56:14p.m. 11-07-2012 4/24
3.
Financiële paragraaf
De
belangrijksteorganisatie verbeteringsprojectenworden
totnu
toe gefinancierdmet
middelen beschikbaargesteld doorUSONA
vanuitNederlandseontwikkelingshulp. HetbetreftintotaalongeveerANG
1,6 min.voorprojecten betreffendedeafdelingVROM en de
dienstenVergunningenen
Inspectie.Deze
bronvanfinancieringloopt binnenkortaf.De
landsbegroting2012
vanSintMaarten
isdoor
het Parlementvastgesteld, ditbiedtmeer
zekerheid m.b.t. het beschikbarebudgetvoorbijvoorbeeldde
werving voorkritiekefuncties die nietdoorUSONA
gelden betaaldworden
en voor deverbeteracties diedoor de
eigenmiddelen vanhet land dienenteworden
gefinancierd.5
5424884 AlgemeneZaken 02:56:21 p.m. 11-07-2012 5/24
Management van
middelen6 Verbeteringautomatisering Er
wordt
door Decos gewerkt aan implementatie vaneen
BPM-tool voorde
diensten vergunningverleningen inspectie.Gereed 4e
kwartaal2012
7 Verbetering
Document management
-inventarisatie
documentenstroom en wensen VROMI
Start is
gemaakt met
post registratieviaeendoe.Man.
Systeem (DMS).Zieeveneens actienr.6
Na
evaluatiewordt
verdereuitbouw van hetDMS
beoordeeld 8 Verbeteringmedia
communicatie Insteekisom
vooraltezorgenv/onrVwUI ppnCCIIL/fJlllllclGInntimaal
f1iUIinrHnnorpnl^LlU1ICICl1vanvallhoflid ministerie.
Hiermee komt VROMI
ineen positief daglichtDoorlopend
9 Verbeteringarchief Injuni isereen
archiefmedewerker aan
de
slaggegaan. Vervolgensiser fnrloliilrUJUcllJlvoonCtrl1 iUIiï1"7on(Hl^rarh+ hiïLi.CllUMdLULU1J
gekomen.
Tijdelijke
ondersteuning
door
uitzendkrachten, 3eIfiA/arfaalpn 1 pvtrn in I\WuILaaiClIX CALIalil
het4e kwartaal.
Primaireprocessen
10 Beschrijving
en
verbeteringAO Wordt
naderuitgewerktinde
procesbeschrijvingen. Binnen vergunningen
handhaving InnntHital rip^tartte njwyjitLiltui< colgitiogemaakt
voor andere onderdelenvanhet ministerie.Vanaf
lekwartaal2012
11 Opstellenvan
een
aanbestedingsprocedurevoor gUCUCIClif
WC
I|\C11ClI UiCIIjLC|1*Erisdoor de Raad van Ministers een aanpassing van
Hp
rnmntahilit'pitslanH^- verordeninggoedgekeurd, zoalsgemaakt
dooreen externjuridischadviseur.Planning uitwerking aanbestedingsregels na nffiriplp
vaststellingvan
de
wijzigingen.
12 Verbeterenvanvergunningverlening en handhavineDroces
Hetorganisatieplanen de procesbeschrijvingenzijn
vastgesteld
en
ingevoerd. Eriseenvoorstel
gemaakt om
de formatieaanpassingente formaliseren.
Nadere
implementatiein4e kwartaal
13 Opstellenvan procedure en administratievoordiversetypen vergunningen
Voor de
graafvergunning (voorheenWaiver)worden nog
verschillendeacties uitgewerkt,waaronder
regels voorkabelsen
leidingen.4e
kwartaal2012
7
AlgemeneZaken 02:56:36p.m. 11-07-:
Ministry of VROMI
Public Housing, Spatial Development, Environment and
Infrastructure
Ministry Plan 2012 - 2014
5424884 AlgemeneZaken 02:56:43p.m. 11-07-2012
Section I: Introduction
MinistryPlan
VROMI
2012-2014 Page3of375424884 AlgemeneZaken 02:56:47p.m. 11-07-2012 8/24
1.2.
Reading guide
Section
II:The
MinistryVROMI
inGeneral
Chapter
2:"The Organization and Objectives
ofthe
Ministry": describes theorganization of the Ministry
VROMI,
addressing foistof all the visionand
missionand
the core tasks ofthe Ministry. Furthermore, an organization chart is illustratedand
the current formation staffing level thatgives insight into the currentneeds
(critical vacancies) of the Ministry interms
ofstaffing.Chapter
3:"Organization
Policyand
Strategy": givesan
elucidation tothemain
policy objectives ofthe Ministry forthecoming
governing term, as well asthemain improvement themes aimed
at strengthenïng the performance ofthe organization in execution of its tasksand
responsibilities.Chapter4:
"Organization Management and Development":
addresses theneeds
of strengthening theskillsand competences
ofthe staff toachieveimproved
performance.The
itemsaddressed
include educationand development
ofthe staff, aswell asthework
culture withinthe Ministry.Chapter5:
"Management
ofProcesses":
gives a view on theway
of leading theorganization
towards
a trajectory ofcontinuous learningand
continuousimprovement,
This chapteraddresses thethemes
of qualitymanagement and performance management
withinVROMI.
Chapter
6:"Management of Resources": Addresses
the resources thatthe organizationneeds
in order to effectively perform its duties. Firstofall the ICT organization isan
important
impetus
in the modernization of the functloning of the organization. Secondly, the properarchiving ofdocuments
iselucidated asan
importantmeans
forefficiencyand
thoroughness
in performance. In addition,adequate
housingand
otherequipment
are necessary importantfor functioning. Finally the finances of the Ministry are elucidatedas one
of themost
crucial resources for fulfillmentof the tasks of the Ministry.Section
III:The Organizational
EntïtiesofVROMI
The
chapters 7 through 12 provide insight into all the organization units (policydepartment and
executing services) withVROMI.
Foreach entityan
elucidation isgivenon
the strategie context (vision, mission,main
objectivesand
core tasks)and
themain
ambitionsand
policy objectives ofthe respectiveentities forthe currentgoverning term. In addition,each
chapter alsoaddresses
where
applicable the projectsand
activities forexecution during the governing term. Finally,an
abstract is provided of thecritical successfactorsand
performance
indicators forsuccess ofthedepartment and
services in executing their responsibilities, that aretobe worked
outon an
annual basisby each department
indepartment
plans that givesmore
articulatedview
ofthe activitieseach
year, tobe
supported by the annualbudget earmarks
in the country budget.5424884 AlgemeneZaken 02:57:02p.m. 11-07-2012 9/24
2.
The Organization and Objectives of the Ministry
2.1. Vision
and
Mission ofVROMI
The
Vision ofthe Ministry isto realizean
optimal living, workingand
recreationalenvironment
fortheCountry
SintMaarten
by réndering an effective as possible service to thefor the benefit oftheadministration, the citïzenryand
thecommunity
of SintMaarten.The Mission
is to care foran
integrated organizationand management
ofthe publicareas through the establishmentand
implementation oflegislatipnand
policy, as well ascontrolling in order tosafeguard
an
optimal living, workingand
recreationalenvironment
for the residents of Sint Maarten.2.2.
The Core Tasks
ofVROMI
The core organizational tasks
ofthe Ministry ofVROMI
include:• Policyadvising concerning Public Housing, Spatial
Development, Environment and
Infrastructure,and
the care for thespatialdevelopment
in the broad sense;•
The
care for civil-technical works, publicareasand
cemeteries, streetand
traffic furnishing, street lightingand
urban renewal;•
The
care for affairs in the area ofspatial development,environment and
nature,domain and
safety,management
of land, buildingsand
properties oftheGovernment
ofSintMaarten;
•
The
care for affairs in the area ofunderground
infrastructure, drainage facilities,and
building-, utility-, civil-technical-
and
reiated projects;• Effective policyin thearea ofsolid
and
liquid waste, rent-and
land policy;•
The
care forthe representation of SintMaarten
in theareas ofVROMI,
locallyand
ïnternationally,the translation of international treaties in this regard to the local context,
and
the advisingand
supporting ofgovernment
organizations in theKingdom
context hereïn;•
The Management
of real property oftheGovernment and
resisting land speculation;2.3.
Organogram
Minister of VROMI
Cabinetof
Min VROMI
Secretary General
Staff
Bureau
Policy
Department VROMI
Executing Services
New
ProjectsInfrastructure
Management Domain
AffairsPerrnits
Ministry Plan
VROMI
2012-2014 Page7 of375424884 AlgemeneZaken 02:57:33p.m. 11-07-2012 10/24
Section
Head
Project CoordinationHBO
1Project/Proqram
Leader MBO
9 3Section
Head
ContractManaqement HBO
1 1Contract
Managers MBO
8 8Department Head AC
1Secretary
MBO
1Policy
Worker AC
1Senior
Worker
fadvisor)HBO
1Administratïve
Worker
BMBO
2 lAdministrative
Worker C VBO
1 lDepartment Head AC
ïTechnical Administrator
MBO
ïSenior Permits Evaluator
HBO
3 iPermits Evaluator
MBO
4 immmètemmamon*
. .tz *-
Department Head AC
1Technical Administrator
MBO
1Senior Inspector
HBO
3 iInspector
MBO
7 2* Thefunctlonsofarchivemanagerand archeologlstdonotformpartoftheformationplans. Thearchive managerisspeciallyengagedforaprojectandthe archeologistisplaced aboveformation within the policy
departmentVROMIonparttimebasis tosupportSIMARC,and parttimetosupportthedepartmentinthefield ofcultural historical preservationand monuments.
The
organization ofVROMI
is in a process ofchange. Sinceassuming
the status ofcountry, the ministry hasbeen
able to test the formation plansto theneeds
in execution ofthe assigned tasks of the Ministry.As
a result ofthe experiences there aresome changes
thathave been
proposed to the formationofsome
entities,and approved
provisionally.These
include thechanges
tothe Service of InfrastructureManagement
to introducé a section for contractmanagement and
reduce theamount
ofworkerswithin the organization. In addïtion, a critical review ofthe formationsof theservices of Permitsand
Inspection has aiso resulted in a modified formation plan to introducésome
operational efficiency in the execution of the assigned tasks.These changes have
alsobeen approved
provisionally,and need
yettobe
formalized.In the
coming
period, it is the intentionto continue to test the existing organization to theassumed needs
interms
of services tobe
rendered.Based
thereon itisthe intention that the administrative organizationand
the processes to renderservices wil!be
criticallyreviewed,
which may
resultin additional proposalsforchanges
to the organizationand
formation ofthe organizational entitieswithinVROMI.
Indue
course,based on
theaforementioned
review, definitive proposals willbe made
forthe formalization ofchanges.The
Ministry ofVROMI
currently has a formation plan of138
defined position,notwithstanding that certaln
approved adjustments
to the formationneed
tobe
formalized asyetand
that the organizationand
formation willbe
undergoing a review.There
are 2AlgemeneZaken 02:57:52 p.m. 11-07-2012
3.
Organization Policy and Strategy
3.1. Policy objectives
a)
To promote
a weli-functioning organization thatis valuedby and has
the trustof the citizensand
the admïnistration alike. Herein it is importantto stimulate a level ofperformance
ofthe Ministry that is results-and
client-oriented,where
the notions of transparency, efficiencyand
effectivenessare the orderofthe day. Organizational entitiesand employees
thatfunctionand
perform excellently are highly regardedand
valued indeed
bythe organization,b)
To
ensure that thelegislativeframework
is in placetopromote an
effectiveand
sustainablespatialmanagement and
development,and management
oftheenvironment
through the reviewand
modernization ofthe relevant legisiationand
reguiations for the Ministry.c)
To
establish aspatial structure plan asa policyframework
forthespatialdevelopment
plans, topromote adequate
housingdevelopment and
urban renewal, sustainabledevelopment
of infrastructureand
the environment, focusingon
the gradualdevelopment
of renewable sources ofenergy.d)
To
facilitate the realization of housing projects that isespeciallyaimed
at affordable housing ofgood
standards,and
topromote home
ownershipby
the citizens of Sint Maarten.e)
To improve
mobilitythrough theimprovement and
expansion ofthe roadnetwork and
public parking facilitieswithin commercial areas,and
theimprovement
of the facilities for public trasportation.f)
To
realize long termand
sustainable solutionsforchaüenges
in theareas ofmanagement
of solid waste,sewage and
drainage.g)
To
continue initiativesaimed
at beautification ofthesurroundingsand improvement
of the spatial quality withincommercial and
the residential districts, through theimprovement and
themanagement
ofall infrastructure provisionsand
Utilities.h)
To
execute a transparentand
effective policyon
themanagement
ofdomain
lands, toimplement
appropriate tariffs for long lease land, taking the type of land use into considerationand
to review thestrategy of thegovernment
as relates to the saleand
purchaseof land, to support the realization ofthe urban renewal objective ofthe Ministry in a financial economically feasiblemanner.
i)
To implement
a consistentand
transparent policyon
the issuance of permits,whereby
permit applications within the regime ofVROMI
activitiesare processed inan
efficiëntand
expedïtiousmanner.
j)
To implement an
effectivecontroland enforcement
policy to minimize the incidence of illegal activities within thecontrol regimeofVROMI
activities.k)
To
seek cooperationwith the other ministries within thegovernment
to realize efficiënt useof resources in areaswhere
responsibilitiesmay
overlap, especially as itregards the
development
ofa sustainableeconomy and
theimprovement
ofthe qualityof Mfe ofthe inhabïtantsofSint Maarten3.2. Organizational
Improvement Themes
A
properly functioning organization is akey
to the realization ofthegoalsand
objectives of the Ministry.The
following are organizationthemes
tobe
addressed within the Ministry during thecoming
period to ensurethatthe performance canmeet
expectations.MinistryPlan
VROMI
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4.
Organization Management and Development
4.1.
Education and Development
In orderto continue to
improve
the level ofperformance
ofthe organization ofthe MinistryVROMI, and
toremain
current within the various specificareasof expertise ofthe respectivedepartments,
it is important to offertrainings to thestaff.These
concern general trainings for the entire organization aswell aswell as targeted expertise trainingsaimed
atspecificdepartments
or persons therein thatform
part ofan
educationand
training plan ofthe Ministry. Given thewide
range of requests fortrainingsand
the limited resources available,it is necessaryto prioritize.
There
are in practice 3 sources offunding fortraining projects withinVROMI:
- General stafftrainings organized centrally
by
thedepartment
of Personneland
Organization (P&O),which may be
funded from external sources offrom
thegeneral budget,- Trainings that
form
part of a targetedimprovement
projectthatmay
befunded
through external sources,- Trainings that areorganized
by
the MinistryVROMI
through internalbudget
sources.The
types oftrainings offered through thedepartment
ofP&O
are mostly general trainingsaimed
at the entiregovernment
organization, such as trainings formanagers
in the implementation of PerformanceManagement and
ofthe Planningand
Control Cycle. In additiongeneral trainings are also offered to the staffin writingand language
skills,and
in the writing ofadvicesand
reports.There
are several organizationalimprovement
projects ongoing within theVROMI
that arefunded
through external sources(USONA/EU), aimed
at theimprovement
of theperformance
ofspecificdepartments.These
currently include the policydepartment VROM, and
the services ofPermitsand
ïnspection. Specific targeted trainings related to thesedepartments form
part ofthe budgetsofthese organizationimprovement
projects.These
include trainingsin theuse ofnew
software, such asDECOS
for themanagement and
registration ofthe permitsand
Ïnspection processand
trainings in the implementation of currentand new
(proposed) legislation for thesedepartments.Furthermore, specifictrainings are also organized through thegeneral
budget
ofVROMI,
orin cooperation withother (external) entities trainings.
These may
include trainings in the area of projectmanagement and
in theapplications ofnew
legal regimes forprojectcontracts
such
as FIDIC.These
include also training in the useand
application ofspecialized software, such asGeographic
InformationSystem
(GIS) orprograms
inthe area ofinfrastructure asset
management.
In addition, with the implementation ofthenew document management system
with thesoftwareDECOS,
itwill be important toimprove
the skillsof the administrative staff in theuseofsuchtools.On an
annual basis, a training plan is preparedand
discussed with themanagement
ofthe respectivedepartments
to synchronize theprioritizationand
the planning.A
handicap in the implementation ofan
effective training plan forVROMI
remains the limitedamount
ofbudget
that isavailable from the general resources (country budget), toan amount
ofANG
35.000
perannum.
5424884 AlgemeneZaken 02:S8:24p.m. 11-07-2012 13/24
5.
Management of Processes
5.1. Quality
Management The
firstpolicy objective ofthe Minïstry is:"To
promote
a well-functioning organization that is valuedby and
has thetrust of the citizensand
the administration alike. Herein ït is importantto stimulate a level ofperformance
ofthe Ministrysuch
thatis resultsand
dientoriented,where
the notions oftransparency, efficiencyand
effectiveness are theorder ofthe day."In orderto give tangible contentto this objective, the Ministry
VROMI
has theambition to establish milestones within thedepartment
plansand
theperformance management system aimed
at consistentiy improving theperformance
ofthe organization.This willbe done
through continuously raising theperformance
barof expectationsof thedepartments and
the employees.The system
ofperformance management and
theHR
cycle will continue tobe implemented
asthemeans by which
to optimallymanage
the targets setand measure
the success of the
endeavors
within the various entitiesof the organization.The purpose and work
of the Ministry isaimed
atoffering services to the benefit of the wellbeing citizensand
businesses ofSintMaarten. It isthe infcention to articulateand
clearly defineall ofthe services renderedby
the various entities ofVROMI,
as well as tomap
the processes thatareundertaken
to render these services. Thiswill enablethe organization to critically review all servicesand
processes to identify opportunities tostreamlineand
bring efficiencyand
effectivenessto the business operationsand
the quality ofperformance.A
start hasbeen made
to this effectwith theexecution ofthe projectfor the"Improvement
ofthe Permits
and Enforcement
Processes",which
leadsto a renewal oftheway
of workingin these areas
and more
importantly to satisfaction ofthe"customers"and
the general public. This initiative willbe
continued throughoutthe rest ofthe organization.The
credo in all instances is to liveup
to the expectationsofthecommunity
of SintMaarten
through offering reliableservices in themost
efficiëntmanner.
5.2.
Performance Management
With
the transition tocountry status in 2010,one
ofthe important transitions for the MinistryVROMI was
the full implementation ofperformance management.
This initiative isaimed
at improving theperformance
ofthe Ministry through betterplanning ofactivitiesand
hasmeant
themandatory and
consistent implementation ofyear plansby
all department, as well asquarterly reportingon
theperformance and
the realization ofthe planned activities to enable finetuningand
adjustments.Furthermore,
an
important part ofPerformanceManagement has meant
thefullimplementation of the
Human Resource
Cycle, consisting ofplanning interviews,mid-term assessments and
year-end evaluations, withconsequences
both positiveand
negative for thestaff. Furthermore, theperformance
ofthestaffis linked directly to theambitionsand performance
indicators ofthe departments. This tooi hasbeen
successful thus far,and
it isthe intention to continue the consistent implementation of
Performance Management
asameans
to continueand
to monitor the successofthe ambition ofthe ministryto strivetowards
continuous learningand
continuousimprovement.
MinistryPlan
VROMI
2012-2014 Page15of375424884 AlgemeneZaken 02:58:41 p.m. 11-07-2012 14/24
It isthe intention in the
medium term
tomake
theGIS
data availableto othergovernment
entities for use in theirrespective planning
and
execution ofworks, as well asto thegeneral publicthrough the internet forsharing ofinformation thatmay
lend itself to such media.Internet
and
IntranetIt is the intention to
expand
the useand
sharing of information through the implementatlon of IntranetwithinVROMI by means
of Share-Point.The
intranet concernsa restricted website forinternal use ofthegovernment, where
specificareas ofthe sitewillbe made
available to specific entitieswithin the
Government.
It willbe used
as themeans
to store variousforms
of informationabout
the ministry, such as legislation, proceduresand
other documentation, aswell asthestatus of projectsand
other initiatives. Share-Point will alsobe used
as aform
ofcommunication
within theMinistry.In addition, it is the intention thatthe pages of the Ministry
VROMI
oftheGovernment
website will also beused
asamore dynamtc
tooi to share information with the general public. It isthe intention that in the future the websitewill beupdated on
a regular basis withmore
current information, that wiilmake
ita place forthe publicto visitfor themost
actual
and
current informationabout
theMinistry.The
future will unveil the possibiiity touse
the website as aforum
for actual interaction with thepublic, asameans
tosubmit
applicationsand
requests,and
possibly theforum
to processsuch
requests of the public.Other ICT
toolsThere
aremany
basicICT
toolsthat are availableand
used withinVROMI.
It isthe intention toimprove
the general proficiency in the use ofsuchtools through offering trainings tothestaff. This inciudes the useofthe products of MS-Office as well as suchtools as
MS
Outlookand
Project.The Management
ofthe Ministry isconvinced that a broader proficiency in the use ofICT
toolsby
the organization staffin general will result in greaterefficiency inoperations
and an
increased level ofperformance
ofthe Ministry.6.2. Archiving
Archiving of
documents
isan
important part ofimproving theperformance
ofthe Ministry.The
archives ofVROMI
are partand
parcel ofthe general archives of theGovernment
of Sint Maarten.A
properly functioning archiveformsan
important part ofthe plan of action fortheimprovement
ofthe services ofVROMI.
Together
withthe centraldocuments
archivingdepartment
(DIV) a project hasbeen
started to clean-up the archivesofVROMI.
Forthis purpose, external assistance willbe engaged
with the cooperation ofDIV
to execute this project.The
clean-up activity is antïcipated to takeminimum one
(1) year to complete, while itwill also involve digitizing ofdocuments
forease
ofaccessand
use by the organization. In cooperation with DIV, a special archivemanager has
alsobeen
contracted to guide this project to a successfuloutcome.
6.3.
Housing and Equipment
In the
end
of2011
variousimprovement Works were
set inmotion
for the housing situation ofthe Ministry, which included the upgrading ofthe current (Yellow) buildingwhere
the Ministry is housed. This hasimproved
thework environment
ofthe staff, thereby teading to bettersatisfactionon
the job, improving theappearance
of the officefor visitors/clients,as
wellasremoving
various situations that could be regarded as health issues.There
areas
yetworks
thatneed
tobe
executed within thebuilding in ordertocomplete
the task ofAlgemeneZaken 02:58:58p.m. 11-07-2012
generally reflects a
gap
ofabout ANG
8 million thatis regarded as necessary toaccomplishall the operational goalsofthe Ministry.
An amount
ofabout ANG IJ
million is designated forgeneral operationalexpenses and ANG
1.1 million forsubsidiesto supporting external organizations such asNGO's
(i,e. Housing Foundation,Rent Committee and
Nature Foundation).Capital
Budget
The
(draft) capital expendïturebudget
ofVROMI
for2013
is approximatelyANG 88
million.These
funds areearmarked
formajor
investments into the infrastructure of the island, including investmentsintoexpanding and
modernlzing theraad network,improvement
of the drainagenetwork and
expansion of thesewage
collectionand
treatment network. In addition, land isearmarked
towardsthe purchaseof landneeded
fornew
infrastructure projects.Furthermore, the
government
isseeking possibilities forthe creating ofInvestments
Funds,such
as a road fund forthestructuralimprovement
ofthe roadnetwork and
drainagefacilitles
on
the longer term, as well ascreative investmentsolutionsthrough public private partnershipsfor the investments into the longerterm
structuralmanagement
of solidwaste and sewage
treatment.Revenues
The
total annualrevenues
projected through services of the Ministry ofVROMI
currentiyamount
to approximatelyANG
5.3 million perannum.
This is comprised ofANG
4.2 million forrevenues from
long lease land fees,ANG
1 million for (building) permitsand ANG
100,000
for electrical inspectionsand
otherservices. It is anticipated that with continuedgrowth
in theeconomy and
furtherdevelopments
in the long lease land policies that theseamounts
will increase incrementally overtime. Specific projections are not readlly available.There
are intentions to review the currentrevenue
baseand
proposemeans by which
to increase this base,by
forexample
optimizing the potentialcanons
for long lease land heldin
commercial
useand
possibly by reviewing the feescharged and
calculation base for building permit fees.Following is
an
overview of theapproximate
annual operational budgets related to the specific organizationalentities ofVROMI, based on
(draft)budget
2013:Annual Budget overview per organizational
entityPersonnel 1,192,500
Operational
485,500
VROMI
Traininqs86,000
Personnel 1,249,000
Operational
188,000
Spatial
Development 180,000
Environment
policy28,000
Subsidies 1,141,000
'^;^n^'^^";i?iWïal!in¥~!T',S|[,3'',!a-
Personnel 1,117,000
MinistryPlan
VROMI
2012-2014 Page19of375424884 Algemene Zaken 02:59: 15 p.m. 11-07-2012 16/24
Section III: The Separate Organizational Entities of VROMI
5424884 AlgemeneZaken 02:59:19p.m. 11-07-2012 17/24
•
To
facilitatethe establishment ofdevelopment
(zoning) plans forthe entire area of Sint Maarten, including the articulation ofurbandevelopment
plans for'hot spots';•
To
preparesector policies on:- spatial
development
plans in relation to sustainableeconomy;
- public housing
and home
ownership;infrastructure
and
theenvironment
(traffic planningand
public safety);- sustainability: sewerage, water
management and
productionofenergy;landscape
and
cultural history, natureend
ecology;•
To Develop
ofmarine and
terrestrial nature parks;•
To
establish aGeographic
InformationSystem
(GIS) formodern maintenance and
registration of land policy
and
spatial plans;•
To
care for the coordlnation ofinter-ministerial policydevelopment,
consisting of policydevelopment
in collaboration with other ministries in areas of jointconcern.7.3. Projects
and
activïtiesThe
core projectsand
activities ofthe policydepartment
are indicated also in the aforementioned ambitions of thedepartment.These
includeessentially:- Facilitation ofthe establishment ofthe
new VROMI
ordinance, Preparation of a Housing Vision as amedium term
policydocument,
Preparation of a global structure plan to guidespatialdevelopment,
Preparation ofzoning plans for the island to legally regulate ailowable developments,
-
Support
the establishment of a policy asustainable energy,-
Support
the Permitsand
Inspection servicesin establishing branch regulations for betterenförcement
of the Hindrance Ordinance.-
Support
the Culturedepartment
ofthe Ministry of Education, Culture,Youth and
Sportsin the setup ofa
management
structure formonument
preservation,Subsidies
toNGO's
The Government
ofSint Maaten, through thebudget
ofthe Ministry ofVROMI
provides finanaal supportto variousNGO's and
related organizations.These
include theRent
Committee, The
Sint Maarten HousingDevelopment
Foundation(SMHDF), The
SintMaarten Archaeology
Foundation(SIMARC),
the Foundation forGovernment
Buildings(SOG), The
Nature Foundation
and
thecommittee
of expertsofVROMI
concerns enCommittee.
It is the intentionto structure the relationships with thementioned
organizations through theestablishmentof Service Leve!
Agreements
(SLA's) related to the subsidiesthey receive.7.4. Critical
Success
Factorsand Performance
Indicators 7.4.1. Sufficiënt gualified staffPI: Flllingofcritical vacancies
PI: Temporarycapacityenförcementfortheprocessofdevelopmentplans and publichousing
PI: Conttnuous search forinternshipsby academicallytrainedstudents from Sint Maarten
7.4.2.
Improvement
of interdepartmental co-operationPI: Furtheracknowledgement and implementation ofthe ideascoming fromthe interdepartmental working group onProject
Management
PI: Introductionof
MS
ProjectPI: Furtherimprovementand implementationofGIS
Ministry Pian
VROMI
2012-2014 Page 23of375424884 Algemene Zaken 02:59:33p.m. 11-07-2012 18/24
8.
The Department of New Projects
8.1.
The
StrategieContext
The
vision of thedepartment
ofNew
Projects is to functionas
thecenterfor advisory-and
engineering services ofthe country as relates tonew
constructionand
re-construction, with the objectiveofeffectiveand
efficiënt realization of projects.The mission
consists of advisingand
delivering projectmanagement
services within the contextof thedevelopment and
realization ofprojects of theGovernment
in theareas of infrastructure, building, Utilitiesand
civil works, ata high quality level.The main objectives
ofNew
Projects are:•
To
ensure the rendering of a high quality of serviceand
projectmanagement
regarding technical concerns;
•
To promote
the realization of provïsions thatform
part of the physical infrastructure;•
To
care forthe preparation, executionand
transfer ofinfrastructure, building, utilityand
civilworks
projects in a timelymanner and
inconformance
with assignment.The core tasks
ofthedepartment
are:•
The development
ofand
advisingon
(technical) policyframework
in the area of (underground) infrastructure, drainage provisions, building-, utility-and
civilWorks
projects;
•
The
initiation, preparation, execution,and
transfer ofnew
projects of the country inthe areasof infrastructure, building, Utilities
and
civil works;•
To
introducé points of attentionand
safeguard policy, legislationand
regulations inthecivil
works and
building-technical areas of concern;•
To
carefor the executionand
coordination of projectsaimed
at urban renewal.8.2.
Ambitions and
PolicyObjectives
for2012 -2014 The short term ambitions
ofNew
Projects are:•
To
contribute to policydevelopment
in theareaof civil-technical provisionsand
the qualityofthe infrastructure of Sint Maarten;• Civil-technical projects
and works
areexecuted at a high quality for theimprovement
ofthe quality ofthe business
and
living environment, including drainage, collectionand
treatmentofsewage, and
mobility;• Civil-technical projects are executed in close collaboration with-
and
are transferredupon
completion, to thedepartment
of InfrastructureManagement
in a propermanner
toensure
iongevityand
sustainability inthe futuremanagement;
•
A
high quality of technical supportand
projectmanagement
is rendered toother ministries oftheGovernment
in the realization ofbuilding/technical projects;•
To
support the preparation ofa thoroughframework
for drainageand water management and
forsewage management, and
the establishmentof a basis for planning, executionand management
ofactivities in these area forthecoming 10
years, including the articulation of plans forthedrainageand
forsewage
collectionand
transportfor specificareas;•
To
preparea multi-annual planning for theexecution ofnew
infrastructure projects, including a realistic logisticaland
financialframework
fortheworks;5424884 AlgemeneZaken 02:59:48p.m. 11-07-2012 19/24
The
following projects are guidedby
thedepartment
ofNew
Projects but resortunder
the responsïbilityand budget
ofthe Ministry of Education, Culture, Youthand
Sports:- Foundation
based
education Infrastructure Cycle 2:o Sister
Magda
Schoolo
Seventh Day
Adventist School o M.Genevieve de Weever
School-
Nieuwe
SchoolCay
Hill; Cycle 1&
2SBO (Secondary
Vocational Educational) SchoolCay
Hill Elementary School BelvedèreUpgrading PublicSchools":
o M.
Genevieve de Weever
School (including expansionand
renovation) oRuby Labega
Schoolo PrinsWillem Alexander School Sint
Maarten
Vocational Training School Prïnce WillemAlexander
School-
South Reward Community
Center Middle RegionCommunity
Center-
Upgrading
Sport FacilitiesSt
Maarten.The
following projects are guidedby
thedepartment
ofNew
Projects butresortunder
the responsïbilityand budget
ofthe Ministry ofJustice:Renovatie Pointe Blanche
Gevangenis
Intake PolitieStation Philipsburg8.4. Critical
Success
Factorsand Performance
Indicators 8.4.1. Sufficiënt qualified staffPI: Filling ofcritical vacancies
PI: Provide specialized task orientedtrainings to thestaff
8.4.2. Support
mechanisms
todeiiverhioh aualitv proiectsPI: Descriptionandstreamlining (improvement) ofproject
management
processPI: Contribution to establishingpolicy frameworkforfuturedevelopments (sewage and drainage)
PI: ImplementuseofMicrosoft Projects PI: Properprojectadministration
PI: Propertransferof projectstoInfrastructure
Management
PI: Implementstructural project consultatfons with otherdepartments
PI: Contributionto a consistenttenderprocess
PI: Improvementoftechnical advlsing on private projects (permit applications)
PI: Ensure adequate project
management
andtechnical supportto otherministries in building projects8.4.3.
Improve
the proiect ffinanciaO administrationPI: Centralregistration and archivingofinvoices PI: Reducetheprocessing timefor project invoices PI: Improvementofproject reporting process
MinistryPlan
VROMI
2012-2014 Page27of375424884 AlgemeneZaken 03:00:00p.m. 11-07-2012 20124
•
To
facilitatethe establishment ofa street lighting policy toharmonize
the typesand
quality of street (public) lighting tobe implemented, and
to establishamanagement agreement
with the electricitycompany (GEBE)
forcare ofthemaintenance
of public lighting inaccordance
with the electricityconcession;•
To
facilitate theestablishmentof a poücyon
theplacement
ofunderground
cablingand
utility lines,aimed
at fosteringimproved
coordinationbetween
utilitycompanies and
minimizing the nuisance ofworks
to the public infrastructureand
traffic;•
To
facilitate the establishmentofstandards/norms and
policyon
the constructionand
installation of
new
infrastructure works,such
as roads, drainageand sewage,
to ensure that suchworks
areexecuted in a consistentand
coherentmanner;
•
To
ensurean
effective response plan ofthedepartment
in theevent of calamities, through establishment ofa response planand
provision of trainingand
resourcesfor all foreseeablecalamities;•
To implement
a complaints registrationsystem
to log complaints ofcitizens as relatesto the state of publicworks and
toensure
follow-upon
complaints;•
To implement an automated
'job-order'system, to registerand
plan the resources necessary tocomplete
job-orders inan
efficiëntand
transparentmanner.
9.3. Projects
and
activitiesThe works
ofthe InfrastructureManagement department
covervarious areas of "publicworks"
that are highlightedas follows:Maintenance
of roads:Patchwork
ofhard-surfaced roads- Grading ofdirt roads
- Hard-surfacing ofdirt roads
- Roadside cleaning roadside
-
Road markings and
signage-
Maintenance
of specialpaved
roads (Froritstreet, Backstreet)Maintenance
of buildings (including public schools):Maintenance and
repairworks on
alEgovernment
buildingsupon
the request of relevant ministriesand/or
Facility Affairs-
Maintenance
ofemergency
generators for public buildings- Yearly
maintenance and
repairson
all public schools in cooperation with the Ministry of Education, Culture,Youth and
SportsEnsure
government
buildings are equipped for hurricane events Surface drainageand water management
Management and
control ofdrainagemaintenance
contractsIncidental
maintenance
ofspecificblocked drainage channelsand
culverts Repair of street drainage grills-
Management and maintenance
ofpumping
facilities-
Management
ofwater
levelbetween
GreatSaltPond and
FreshPond
(flood-gate)- Hard-surfacing ofspecific drainage trenches
Management
ofsewaae
installationsand
collection lines- Control ofthe
management
contractforthesewage
treatment facilities- Incidental
maintenance and
repairson sewage
transport facilities (linesand pump
stations)
5424884 AlgemeneZaken 03:00:14p.m. 11-07-2012 21 /24
PI: Reduce "Emergency"orders
9.4.3. Activities
management
PI: Implementa"complaints line" regarding public works
PI: Implement
management
planformalntenance contracts PI: Review Standard job-orderpricesforcontractors PI: Partlcipate in calamities responsetrainingsPI: Develop a warehouse andoutside service (yard)
management
plan PI: Constructan adequatewarehouseforstorage ofon-handsupplies9.4.4. Others
PI: Structured dialogue with relevant internal andexternal departments
PI: Develop longer-term solution regarding lack ofspaceatthe publiccemeteries
Ministry Plan
VROMÏ
2012-2014 Page3lof375424884 AlgemeneZaken 03:00:20p.m. 11-07-2012 22/24
•
To
reviewand
advlseon
thepossibility forfreehold (commercial) sales of properties,aimed
at optimizingrevenue
possibilities for the provision ofmodern
infrastructureand
servicesthrough urbandevelopment
ina businesseconomical manner;
•
To
finalize the sales of propertiesalong the 'boardwalk' in cooperation with thedepartment
of Inspectionand VROM.
10.3. Projects
and
activitiesThe main
projects and activitiesoftheDomain
Affairs are indicated in the section on ambitionsand
policy objectives, which include especially the creation ofadequate
legal basisand
policyframework,
aswell as ensuring thetechnical facilitiesare in place fora consistentexecution of theactivitiesofthe department. This includes:- Completion of the sales of propertiesalong the Philipsburg
promenade
- Contribute tostrategie advising
on
the possibilities of freehold transfer of properties designatedforcommercial
use10.4. Critical
Success
Factorsand Performance
Indicators10.4.1. Sufficiënt oualified staff PI: Filling critical vacancies
PI: Provide speciallzed task oriented trainingsto thestaff
PI: Improving knowledge ofconstructionand housing regulationsforallemployees 10.4.2. Increase transparencv orocess ofissuance oflong leases
PI: Develop/implementrevisedordinance and policieson long lease PI: Develop/implementa policyon issuance of long lease
PI: ReplacementofICTsystem
(BARGOZ)
forlandmanagement
registratlon PI: Implementation GISwith regard todomain propertiesPI: structural consultation with relevantdepartments
10.4.3. Inventorv
domain
landsPI: Inventoryavailabledomain lands PI: Inventorydornain landstoseize
PI: Evaluate basisofcalculation oftong leaseand present an alternative advice
5424884 AlgemeneZaken 03:00:31 p.m. 11-07-2012 23 /24
•
To improve
thework as
ateam
with thedepartment
ofInspections in ensuring that permits are processed efficiently to allow effective inspectionand
control activities;•
To
reduce the (building) permit processing time fornew
applications to 8weeks
for simple cases(90%);
•
To remove
the 'backlog' ofbuilding permits(2006
-2010)
completely within 2012.11,3. Projects
and
activitiesIn
June
of2011
the execution started of the projecttoimprove and
strengthen thePermitand
Inspection departments.The
goal ofthe project Istoestablish clear, uncomplicated working processesfor both departments,and
to simplifythework
procedures.The
project also entails the implementation ofICT
tools to reducethe flow of"paper",and
to enablea better processmanagement. A
cardinal exercise in thecoming
period willbe
theimplementation of the
ICT component
of the project tostreamline the processing of permits.Core
activitiesofthedepartment
are:- eliminate the perceived"backlog" ofpermitsto process reduce the processing time ofpermits to
average
8weeks
11.4. Critica!
Success
Factorsand Performance
Indicators 11.4.1. Havina aualified staff:PI: Filling ofcritical vacancies
PI: Provide spectalized task oriented training tothe staff
11.4.2.
Improve and
streamline the permitting evaluation orocessPI: Adjustmentofthe basecalculationsforthe building permits
PI: Implementing
BPM
tooi forthepermitting processPI: Integrate the addressing systeminthe procedure of(building) permits
PI: Structural consultations withotherrelevantdepartmentswithin the Ministry
11.4.3. Other
PI: Prepare an adviseforthe adjustmentofthe Hindrance permitfees.
PI: Improvethe reporting process
Ministry Plan
VROMI
2012-2014 Page35 of375424884 AlgemeneZaken 03:00:41p.m. 11-07-2012 24/24
12.3. Projects
and
activitiesThe
InspectionDepartment
is also a beneficiary of the projectforimprovement
oftheperformance
of Permitsand
Inspection.The
specific activities of the Inspectiondepartment
are largely reflected in the sectionon
Ambitionsand
Policy Objectives. Specificactivities include:-
To
supportthe processofenforcement
towards illegal construction along the PhüipsburgPromenade
Coordinate branch environmental inspections with the permits
department
12,4. Critical
Success
Factorsand Performance
Indicators 12.4.1. Sufficiënt aualified staffPI: Filling ofvacancies
PI: Providing speciaiized task oriented training tothestaff
PI: Improving knowledgeofgovernmentadministrationand regulationsofemployees 12.4.2.
Improve
transparencv of Inspectiondepartment
PI: Consistentand thorough implementation ofenforcement policiesand legisiation PI: ImplementuseofGISforregistration with regardto inspectionofsites
PI: Implementstructural consultationwith relevantdepartments
PI: Implementa structured inspection programto ensurefollowup inenforcementcases 12.4.3.
Income
from inspectionsPI: propose review offees forinspection activities
5424884 Algemene Zaken 03:00:49p.m. 11-07-2012 1/48
Ministerie van Volkshuisvesting, Ruimtelijke Ontwikkeling, Milieu
en Infrastructuur
Ministry of Public
Housing,
SpatialDevelopment, Environment and
Infrastructure#1
Tamarindestseg Philipsburg, Sint MaartenT: 542-4289
F: 543-7817 mob: 520-7991
Aan de
voorzittervan de
VoortgangscommissieSint MaartenDe
heerR.J.G. Bandellp/a
de
secretaris,kamer H407
Postbus
20011
'2115
2500 EA Den Haag
NederlandBetreft:
Rapportage
VoortgangscommissieSintMaarten3e
kwartaal2012
Philipsburg,
NOV -1 201?
Geachte
heerBandell,Hierbij ontvangtu
de
uitvoeringsrapportage over periode 1 Juli2012
tot1 Okt. 2012.Dit rapport heeft betrekkingop
hetverbeterplanvan
het MinisterievanVROMI.
Alsalgemeen
uitgangspuntis daarbijhet Ministerieplanvan
2011 gehanteerd. Inmiddelsheb
ikhetVROMI
Ministerieplan2012-
2014
vastgesteld
en
zaldatals leidraad dienen voordetoekomstegeverbeteractiesen prioriteitstellingbinnen hetministerie.
Een
kopiedaarvantreftuin bijlageaan.In
de
uitvoerings rapportagewordtde
voortgangvan de
verbeteracties tenaanzienvan de
diverse onderdelenvan
het ministerieweergegeven. Daarbij isbijzondere aandachtgegeven aan de
onderdelenversterkingvan
het personeel, trainingen
opleiding,weten
regelgevingen de
ICTorganisatie. Daarnaast wordt
op
verzoek vande
commissiespecifieke informatievoorgelegd in relatie totverbeteringvan
inspectie envergunningverlening.Conform de
Samenwerkingsregeling waarborging plannenvan aanpak
landstakenCuracao en
Sint Maarten,zal ikeen afschriftvan de
rapportage aande
Statenvan SintMaartensturen.Bijlage
Rapportage Voortgangscommissie
Sint Maarten 3e kwartaal2012
Copie
conformStatenvan Sint Maarten1
5424884 Algemene Zaken 03:01:06p.m. 11-07-2012 2/48
5424884 AlgemeneZaken 03:01:09p.m. 11-07-2012 3/48