Process time information system (PTIS) for productivity
improvement
Citation for published version (APA):
Erkelens, P. A., & Schaefer, W. F. (1986). Process time information system (PTIS) for productivity improvement. In IABSE Workshop Zurich 1986: organization of the design process - proceedings (pp. 67-78)
https://doi.org/10.5169/seals-41112
DOI:
10.5169/seals-41112 Document status and date: Published: 01/12/1986
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productivity improvement
Autor(en): Erkelens, Peter A. / Schaefer, Wim F.
Objekttyp: Article
Zeitschrift: IABSE reports = Rapports AIPC = IVBH Berichte
Band (Jahr): 53 (1986)
Persistenter Link: http://doi.org/10.5169/seals-41112 PDF erstellt am: 26.06.2019
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67
A
Process
Time
Information
System
(PTIS)
for
Productivity
Improvement
Systeme
informatise
de
temps d'execution pour
l'amelioration
de
la
productivite
Ein
Vorgangszeit-Informationssystem
zur
Produktivitätssteigerung
Peter
A.
ERKELENS
Senior Lecturer,
University of Technology
Eindhoven,
The
Netherlands
Wim
F.
SCHAEFER
Research
Fellow,
Computer
Applic.
University
of
Technology
Eindhoven, The
Netherlands
1
Born
in
1946. M.
Sc.
Civil
Engineering,
1969
University
of
Technology
Delft;
4
years
Shell
International;3
years
Low
cost
housing
expert
Kenya;
Lecturer since
1974.
r
Born
in1952.
M.
Sc.
Building
Engineering,
1978
University
of
Technology
Eindhoven;4
years
ArchitecturalCompany;
Research on
applied
Computing
sciences
since
1982.
SUMMARY
The
fast
development
of electronic
data
processing
makes
it
possible to
develop
aprocess
time
information
system
for
the
construction
industry.
This
system
under
development,
calculates
process
times
in
the project
preparation
phase and
the construction
phase
and
will contribute
to
productivity
improvement.
This
paper gives
an
expose
of
research
being undertaken.
RESUME
Les
developpements
rapides
dans
le
traitement
electronique
des donnes
rend
possible
la
realisation
d'un
Systeme
informatise
de
temps d'execution
dans
l'industrie
de
la
construction.
Ce
Systeme, en
cours
de
developpement,
calcule
les
temps d'execution
dans
la
phase de
preparationdu
projet et
dans
la
phase
de
construction,
et
contribue
ainsi
äl'amelioration de
la
productivite. L'article presente
les
recherches
entreprises actuellement.
ZUSAMMENFASSUNG
Die
rasche
Entwicklung
der
elektronischen Datenverarbeitung
hat
die
Möglichkeit
für
die
Anwendungvon
dynamischen
Planungssystemen
im
Bauwesen
geschaffen.
Das
hier
beschriebene
System
berechnet Vorgangszeiten
in
der
Arbeitsvorbereitung
und
während
der
Ausführung
von
Bauprozessen.
Damit
kann
eine
erhebliche Produktivitätssteigerung
auf
der Baustelle erzielt
1. INTRODUCTION
The Netherlands Government has embarked on an extensive programme
for
the promotion and development of technological innovations inall
important industries. Through an innovative research programme (socalled
IOP) the government subsidizes since 1979 those- researchprojeets
in
universities
and otherinstitutes
which are of importancefor
industrial
development.The IOP research for the construction industry (lOP-Bouw) started
in
1983. The basic ideais that
a good andgenerally
aeeeptedinformation technical
infrastructure for
the construction industryis
an important conditionfor
Optimum innovative development.Here-with the
fast
developments of automationtools
can provide excellentopportunities.
An information technical
infrastructure is
meant to be a system ofConventions which enables the
various
parties in
thebuilding
process to communicatewith
eachother,
with
the support ofauto-mated information Systems.
In the
field
of electronic
data processing (EDP) the three mainfields
for
research and development are:* coordination and communication;
* information
transfer, Instruction
and education;* socio-economic aspects.
One
of
the researchprojeets
is
the development of a process timeinformation system (PTIS)
for
the construction firm.2. BACKGROUND
Due
to
changing marketconditions
andother
ways of executionof
building
projeets, contractors inparticular,
have a growing demandfor
specific
information. An important partis specific
informationon time data of
all
activities -in
general andin
detail-during the
realization
process. Some of the reasons are:-
Thereis
a move from new construction towards townrehabilita¬
tion,
renovation and maintenance. This causes adifferent
taskcontent
for
the craftsman. The numberof
Operations to beperformed by a person or a gang
is generally
growing; A taskused to be performed by one person/gang; we now see more activities
are brought under one task. We speak of the creation of so
called
"intelligent
gangs" and the useof
"muiti-functional"
craftsmen.
The
building
process can develop more smoothly when technicaland organizational
relations
can be disconnected. For examplethe support &
infill
concept shows a"layering"
during thedesign phase but also during the
realization
phase. The supportis
manufactured separately from theinfill.
This requires alsoa
different
work preparation of therealization
phase.The
introduction
of EDP providespossibilities
for improving andspeeding up the information processing.
It
is
possible to störeinformation, to
retrieve
information, to comparealternatives
and
to
arrive
atbetter
decisions(i.e.
decision
support4
PA ERKELENS, W F SCHAEFER 69other
'levels'
in
the Organization andfor
other partners in thebuilding
process.In the construction industry the
productivity is
lagging behindcompared with other industries. There
is
a wish to measure andto
influence
theproductivity
development. Atproject
level
this
can be obtained by a betterregistration
ofall
inputs andOutputs. This
is
part of a researchproject
undertaken bythis
university
(see alsoCl]).
3. PTIS IN GENERAL
The aim
of
the researchproject
PTISis
the developmentof
a processtime information system, which can be used during the
building
project preparation and
realization.
This provides thepossibility
that decisions
related
to time can be taken in abetter
way.A process time
is
defined as the progress timeof
abuilding
processat a low or an aggregated
level.
It
is
a function of capacity,allowances and
building
process volume (e.g. man-hour).The
University
works onthis
project
together
with
the ResearchInstitute
for
Labour Economyin
theBuilding
Trade (SAOB). ThisInstitute
has numerous time-motion dataavailable
frombuilding
site
activities.
However these data are noteasily
accessible.
Due to
technical
developmentsin
thefield
of
EDPit
is
nowpossible
to
structure
andto
combine these datafor
interactive
useeven at the
building
site.
The PTIS system
will
function
as a decision support system. VanHee [2] gives the
following
characteristics of such a system:1. Upon
actions
as chosen by the user, the systemcalculates
the consequences
in
the form ofratios
which provides the user abetter insight
in the produetion process.2. Upon a
criterion
as chosen by the user, the system optimizes actions andcalculates
relatedratios.
3. Once
certain
actions
are chosen, the system determines thesensitivity
for variations in
parameter values.It
representsin
theratios
the effects of thesevariations.
The research approach
is
thefollowing:
firstly
theavailable
information
hasto
beidentified,
structured
and completed. Forthis
purposeaccessible
data bases haveto
be created andalso
proper working
definitions
are required. Secondly procedures haveto be developed
for
quick,effective
andinteractive
use of structuredprocess time data. The data bases and the information processing
procedures are the main components
of
PTIS (see Fig. 1).This system can be
integrated
in
a more complexbuilding
process information system, to be developed at alater
stage, whichis
also
COMPANYPRDJECT-DATA
DATA
DATA
LABOUR ORGANIZATION SITE
/
OBJECT MATERIAL MANAGEMENT EQUIPMENT COEFFICIENTS TIME COST QUALITY OPERATIONS
s
RATES _J <rr
S (A tA"
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a: <H Q.üh
rau
h-< Q.h- 0L< < Ul< P3aSs OO ?C^aa
Ot-a
ÜU.Q <\
\/
\/
V
MATIONPRDCESS
-
TIME
-i—i
INFORMATION
-
SYSTEM
H- C^
<C
Ol DATABASES AND PROCEDURES -INF
a
TRANSFORMATION OF INFORMATIONL_ FOR GENERATING PROCESS TIME 1
z:
>-*—i
h-i CALCULATION OF PROCESS TIME
BASED ON PROPOSED JOBS
•-H h~ 1 (/) <£ S-CD S-QU oo
PRDCESS-
TIME-
CO RDCE 1 A RDCEV
smr
ukhh
iiui
Q_UIDRK-PREPARATION-
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<^
ACTP
s/ITY
JJ% P.A. ERKELENS,W.F. SCHAEFER 71
4. INFORMATION ORDERING
4.1
Activity
Groups and Mile StonesThe
materialization
sub-phase forms together with the commercialphase
(project
tendering
etc.) therealization
phase (Fig. 2). This phase has three groups ofactivities:
Work preparation
activities:
These are considered to be informationtransforming processes. The
results
are decisions and/ordescriptions
for specific
executionactivities.
Information from contract documents, work Organization andsite
data are combinedand transformed
into
plans such as a material planning, personnelplanning etc.The execution
activities
are simulated as aecurate as possible.IL^^HtL0.!!
activities:
These are consideredto
bematerial
transforming processes. The
quality
of the executionactivity
is
mainly determined by the preparation- andcontrol
activities.
-
Oont£ol1activities:
The executionactivities
are checked bycomparing The~TnTö"rmation from the execution with
relevant
information from the work preparation and then generates
control
information.
It
is
therefore an information comparing processand
control
information generating proce««;.CDNTRACT DDCUMENT .PHASE
REALIZATIDN
PHASE
USE PHASE COMMERCIAL SUB-PHASE CONTRACT TENDERING AVARD MATERIALIZATIQN SUB-PHASE PREPARATION EXECUTION CONTROLCurrently there
is
no suitable methodavailable
for
the Classificationof information on
activities
in
thematerialization
phase.The planning of the sequence of
building
activities
is
in generalthe
guiding
principle.
Though experiences andpossibilities
for
information processing may
differ
by contracting firm.The information in
this
phaseis
orderedin
a process oriented way.This
is
contradictory
to theobject oriented ordering
during thedesign phase. The basis
for
the orderingprinciple
is
thehierar-chic
structure:
processes are top down subdivided
in smaller
processes.
The
relation
between the processes atall
levels
is
indicated by acode. Also the
mile
stone concept, as being usedfor
networkplanning,
shows such a top downstructure
(Fig. 3[3]).
Inthis
way
building
processes can be structured top down.MILESTONE PLAN level 2. MILESTONE PLAN/ level 1. / \ \ v \ * \ L*4
l
NETWORK PLANMkm.
P A ERKELENS,W F SCHAEFER 73
It
is
also necessaryto
structure thebuilding
process in achrono-logical
order. The proposed phasing of the socalled
mainbuilding
processesis:
-
start;
-
substrueture;-
superstructure: frame;-
facade;-
roof;-
infill;
-
finishing;
-
end.Each
building
main process can be defined byits
start-point
andend-point. This
is
similar
to the way aninformation
processis
defined by
its
inputs
and Outputs. Thestart
and the end of eachbuilding
main-process can beidentified
as amile
stone. Thisis
also a measure
point
see Fig. 4).The MATERIALIZATIDN PHASE
subdsvlded In
8 CDNSTRUCTIDN-ACTIVITY-GRDUPS
1. START
End neasure points SITE PREPARED
2. SUBSTRUCTURE
End neasure point« SUPPORTING STRUCTURE
REALIZED UPTO LEVEL
3. FRAME
End neasure point« SUPPORTING STRUCTURE
REALIZED TILL ROOF
4. FACADE
End neasure point« FACADE IS
VATER & WIND TIGHT
5. RDDF
Zr\d neasure point« ROOF IS
VATER &. VIND TIGHT
6. INFILL
End neasure point« INTERNAL SPACES
ARE SEPARATED
7. FINISHINGS
End neasure point« BUILDING COMPLETED
FOR DELIVERY
8. END
End neasure point« SITE COMPLETED
FOR DELIVERY
Fig. 4 Building phases and mile stones 4.2 The Building Sub-Process
For a top down structure of the building process, we can
distinguish
the following classes of building processes:building main processes of the
materialization
phase;building sub-processes as a part of one main process;
Operations as a
part
of more sub processes;-
actions as a part of more Operations;Fig. 5 shows the complete
picture.
The processes arediscon-nected. This allows
for
another ordering of thebuilding
process,reconstruction etc.
1. START 2.
SUB-STRUCTURE FRAME. FACADE RDDF 6. INFILL, 7.INGSFINISH 8. END
«nr
BUILDING
SUB-PRQCESSES
OPERATIONS ACTIDNS
Fig. 5^ Hierarchy of building processes
The
level
of sub-processes,is
in practice thelevel
for generatingwork-tasks. This
will
also be thelevel
on which work preparationand execution are focused
within
this
researchproject.
Thislevel
will
therefore be considered in moredetail.
Thefollowing
informationis
required:Labour economical information Coming from information on Operations
(Standard data);
Building technical
information
coming from theobject
to berealized
(project dependent) and from theavailable
techniques(contractor
dependent);Building
phaseinformation
dependentof
theobject
to berealized (project
dependent) and theavailable
techniques(contractor
dependent).The time data
of
the actions areinclusive
productive,
indirect
productive
and improductive time: anett
timewith
allowances.Theoretical
ly
time data of Operations can bebuilt
up from timedata of actions. However most of these Operations are complex and
the usual tuning losses at
this level
are not included then. MostP.A. ERKELENS,W.F. SCHAEFER 75
4.3 Grouping Technology
Each craftsman has a
(limited)
field
of
experience andexpertise
(carpentry, masonry
etc.).
Each pieceof
equipment hasits
ownworking
characteristics.
When we make a planningfor
examplefor
asub-process) the Computer can optimize the composition of a gang by
a
clustering
strategy and takesinto
account the variousfields
ofexpertise of the workers and the
characteristics
of the equipment. This can be worked outin
two ways(i)
bottom up and(ii)
top down:(i)
Often sub-processes can be executedin
different
wayswith
different
combinationsof actions/operations.
Byanalyzing
at alow
level
the requirements (expertise,characteristics),
the nexthigher
level
can generate a number ofalternatives.
(ii)
Actions/operations
have acertain
degreeof
relationship.
Partly
they have a numberof
the same movements and they mayrequire the same
skills,
tools
and equipment. By breaking downsub-processes the Computer may
try
to combine those actions/operationswhich have a
certain relationship.
These combined actions/operationsrequire common
skills,
tools
and equipment. This can be thebasis
for
theplanning of
gangs andindividuals.
The user canselect one of the presented
possibilities.
5. „ PTIS SYSTEM DEVELOPMENT
5 .1 Introduction
A number of methods are
available
for the development of a Computer based information processing system. The differences between thesemethods are
essentially
marginal. The applied methodis
developedby DeMarco- Yourdon
[4]
andis
used by manymulti-
nationals. Thecharacteristics
of the methodis
the top-downanalysis
whereby adistinction
has to be made between data and process[5].
Processesare
indicated
with
bubbles;input-
and Output dataflows
with
arrows
relating
the bubbles (Fig. 7).For the development
of
the systemit
is required
tointerview
contractorsfor
their
ideas on the Outputof
PTIS: How do they wantto use the system. The Output
descriptions
will
be the basisfor
the input Organization.
5.2 System Component: Time Data
The ordering
of
data belonging to process time and process timevariables,
is in
accordance with the ordering ofbuilding
processesas shown
in
Fig. 5. The ordering of the time datawithin
abuilding
main process
is similar
to these process classes (Fig. 6):time data of a main process
built
up of time data of one or moresub processes;
time data
of
a sub processconsisting of
time dataof
one ormore Operations;
time data of an Operation consisting of time data of one or more
actions;
TUNING LDSSES (TL) (TL)
Sr*
<TL) BUILDING MAIN-PROCESS BUILDING SUB-PRDCESSES TIME DATA DF OPERATIONS TIME DATA OF ACTIONS Fig. 6^ The ordering of timewithin
abuilding
main-processA
first
rough conceptof
the systemrequires
thefollowing
databases:
a data base of labour and equipment time. Based on information
of action times and Operation times;
a data base with
specific
information of the Company (time dataetc
);
-
a data base with information on recent projeets.A program can
calculate
all
possible process timevariations
be-longing
to
different
methods of execution. 5.3 System Component: ProcessesThe lowest
level
of data (actions and also Operations)is
inprinciple manually loaded
in
the system and permanently storedin
adata base. The data
for
abuilding
process time at anylevel
is
generated through a procedure of information transforming activities. Hereby the lowest
levels
of
data serve as theinput
for
these
activities.
The classes of information transforming
activities
aresimilar
tothe ordering of time data. The
following
process time data can becalculated
for:
Operations based on time data of actions added with allowances;
sub processes based on time data of Operations added with tuning
losses;
main processes based on time data of sub processes and tuning
losses;
materialization
phase based on time dataof
main processes, overlaps and tuning losses.Fig. 7 shows
in
a schematic way thesefour
levels
of
classes asP.A. ERKELENS, W.F. SCHAEFER 77
c
c
]
TIME DATA GF THE MATERIALIZATION PHASE 4. CALCULATION DFTHE TIME DATA qF
THE MATERIALIZATION PHASE TIME DATA DF BUILDING MAIN-PRDCESSES 3. CALCULATIDN DF
THE TIME DATA DF
A BUILDING MAIN-PRDCESS TIME DATA DF BUILDING SUB-PRDCESSES 2. CALCULATIDN DF A BUILDING SUB-PRDCESS TIME DATA DF OPERATIONS 1. CALCULATIDN DF TIME DATA DF OPERATIONS TIME DATA OF ACTIONS
Fig. 7 Levels of classes of information
PRODUCTIVITY AND PTIS
Productivity
in
thebuilding
industry
is
an important areaof
research
Cl].
Thedefinition
for
productivity is
theratio
of
Output and
input.
Sofar norevolutionary
ideas have come up.Produetion
factors
like
men, money, machines andmaterial
can be expressedin
terms of money, time orquantitities
or related dimensions.The measurement of
productivity
andInterpretation
ofratios can be used as a management
tool.
The determination of a process time can also be used as a
tool
for
the
determination
of
theproductivity.
We canthink of
the(single-)factor
produetivities
like
labour-, equipment-material-,eapital-,
and managementproductivity.
Thetotal
productivity
canbe the
total
of the above. When we have calculated various process timepossibilities
for
abuilding
process theproductivity
of theapplied produetion factors can be a yard
stick
for
theselection
of a process timevariant.
7. HOW TO WORK WITH PTIS
At the
highest
level
oneis interested in
a process timeof
abuilding
main process or a sub-process time of the construction ofa
super-structure,
awall.
Fortendering
purposes one may need arough time schedule
for
thecalculation
of the time related cost.At the execution
level
one may beinterested
in
time datafor
working plan schemes and
for control
of theproject.
The work-planner makes an
overall
time plan with PTIS. Theorgani-zer/planner
can makedetailed
plans and work schedulesfor
thesite:
a rough planning 4 weeks ahead and adetailed
plan 2 weeksahead. When the contractor is introduced
in
anearly
stage of theproject,
the required planningis
at a mile stonelevel:
for
main-or sub-process.
The
selection
of the type of planningis
by means of a menu structuredprogramme. The
results
can also bevisualized
on the screenin
the form of schedules for labour, equipment, material, etc. Dueto the
interactive
programme»it
is
possible to modify input atall
levels
and to askfor
acalculation
of the consequences.8. RESULTS AND CONCLUSIONS
The
results
ofthis
research are atthis
stage:a series of
definitions
for the labour economic aspects. Thosedefinitions
were not complete or very vague.a system design
for
a process timeinformation
system. Thedevelopment
of
asteering
programmeto
activate
existing
pro-gramme-modules as
for
example a network programme.a
calculation
methodfor
process timesfor
all
thelevels
in thebuilding
process andfor
all
types of construction.Although
this
project has shown somefields
which needfurther
research,
it
will
befeasible
in
the nearfuture
to develop afully
working PTIS. This can be extended with other programmesin
thefield
of
cost andquality.
Also the designers can usethis
systemfor
their
preliminary considerations. They can getan
indication
of the time consequencesof
their
design decisions9. REFERENCES
1. SIKKEL L.P. and ERKELENS P.A.,
Productivity
and ProductivityFactors in the Building Industry. IABSE Journal J-25/84,
Zürich, 1984.
2. Van HEE K.M.,
Tijd
voorinformatie
management. InauguralLecture,
University
of Technology, Eindhoven, 1985.3. GROH H. and GUTSCH R.W., Netzplantechnik. VDI Verlag,
Düsseldorf, 1982.
4. DEMARCO T., Structured Analysis and System Specification.
Yourdon Press, 1979.
5. DINJENS P.J.M. and SCHAEFER W.F., Design Methodology
for
CAADPackages Vol