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Process time information system (PTIS) for productivity

improvement

Citation for published version (APA):

Erkelens, P. A., & Schaefer, W. F. (1986). Process time information system (PTIS) for productivity improvement. In IABSE Workshop Zurich 1986: organization of the design process - proceedings (pp. 67-78)

https://doi.org/10.5169/seals-41112

DOI:

10.5169/seals-41112 Document status and date: Published: 01/12/1986

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(2)

productivity improvement

Autor(en): Erkelens, Peter A. / Schaefer, Wim F.

Objekttyp: Article

Zeitschrift: IABSE reports = Rapports AIPC = IVBH Berichte

Band (Jahr): 53 (1986)

Persistenter Link: http://doi.org/10.5169/seals-41112 PDF erstellt am: 26.06.2019

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(3)

67

A

Process

Time

Information

System

(PTIS)

for

Productivity

Improvement

Systeme

informatise

de

temps d'execution pour

l'amelioration

de

la

productivite

Ein

Vorgangszeit-Informationssystem

zur

Produktivitätssteigerung

Peter

A.

ERKELENS

Senior Lecturer,

University of Technology

Eindhoven,

The

Netherlands

Wim

F.

SCHAEFER

Research

Fellow,

Computer

Applic.

University

of

Technology

Eindhoven, The

Netherlands

1

Born

in

1946. M.

Sc.

Civil

Engineering,

1969

University

of

Technology

Delft;

4

years

Shell

International;

3

years

Low

cost

housing

expert

Kenya;

Lecturer since

1974.

r

Born

in

1952.

M.

Sc.

Building

Engineering,

1978

University

of

Technology

Eindhoven;

4

years

Architectural

Company;

Research on

applied

Computing

sciences

since

1982.

SUMMARY

The

fast

development

of electronic

data

processing

makes

it

possible to

develop

a

process

time

information

system

for

the

construction

industry.

This

system

under

development,

calculates

process

times

in

the project

preparation

phase and

the construction

phase

and

will contribute

to

productivity

improvement.

This

paper gives

an

expose

of

research

being undertaken.

RESUME

Les

developpements

rapides

dans

le

traitement

electronique

des donnes

rend

possible

la

realisation

d'un

Systeme

informatise

de

temps d'execution

dans

l'industrie

de

la

construction.

Ce

Systeme, en

cours

de

developpement,

calcule

les

temps d'execution

dans

la

phase de

preparation

du

projet et

dans

la

phase

de

construction,

et

contribue

ainsi

ä

l'amelioration de

la

productivite. L'article presente

les

recherches

entreprises actuellement.

ZUSAMMENFASSUNG

Die

rasche

Entwicklung

der

elektronischen Datenverarbeitung

hat

die

Möglichkeit

für

die

Anwendung

von

dynamischen

Planungssystemen

im

Bauwesen

geschaffen.

Das

hier

beschriebene

System

berechnet Vorgangszeiten

in

der

Arbeitsvorbereitung

und

während

der

Ausführung

von

Bauprozessen.

Damit

kann

eine

erhebliche Produktivitätssteigerung

auf

der Baustelle erzielt

(4)

1. INTRODUCTION

The Netherlands Government has embarked on an extensive programme

for

the promotion and development of technological innovations in

all

important industries. Through an innovative research programme (so

called

IOP) the government subsidizes since 1979 those- research

projeets

in

universities

and other

institutes

which are of importance

for

industrial

development.

The IOP research for the construction industry (lOP-Bouw) started

in

1983. The basic idea

is that

a good and

generally

aeeepted

information technical

infrastructure for

the construction industry

is

an important condition

for

Optimum innovative development.

Here-with the

fast

developments of automation

tools

can provide excellent

opportunities.

An information technical

infrastructure is

meant to be a system of

Conventions which enables the

various

parties in

the

building

process to communicate

with

each

other,

with

the support of

auto-mated information Systems.

In the

field

of electronic

data processing (EDP) the three main

fields

for

research and development are:

* coordination and communication;

* information

transfer, Instruction

and education;

* socio-economic aspects.

One

of

the research

projeets

is

the development of a process time

information system (PTIS)

for

the construction firm.

2. BACKGROUND

Due

to

changing market

conditions

and

other

ways of execution

of

building

projeets, contractors in

particular,

have a growing demand

for

specific

information. An important part

is specific

information

on time data of

all

activities -in

general and

in

detail-during the

realization

process. Some of the reasons are:

-

There

is

a move from new construction towards town

rehabilita¬

tion,

renovation and maintenance. This causes a

different

task

content

for

the craftsman. The number

of

Operations to be

performed by a person or a gang

is generally

growing; A task

used to be performed by one person/gang; we now see more activities

are brought under one task. We speak of the creation of so

called

"intelligent

gangs" and the use

of

"muiti-functional"

craftsmen.

The

building

process can develop more smoothly when technical

and organizational

relations

can be disconnected. For example

the support &

infill

concept shows a

"layering"

during the

design phase but also during the

realization

phase. The support

is

manufactured separately from the

infill.

This requires also

a

different

work preparation of the

realization

phase.

The

introduction

of EDP provides

possibilities

for improving and

speeding up the information processing.

It

is

possible to störe

information, to

retrieve

information, to compare

alternatives

and

to

arrive

at

better

decisions

(i.e.

decision

support

(5)

4

PA ERKELENS, W F SCHAEFER 69

other

'levels'

in

the Organization and

for

other partners in the

building

process.

In the construction industry the

productivity is

lagging behind

compared with other industries. There

is

a wish to measure and

to

influence

the

productivity

development. At

project

level

this

can be obtained by a better

registration

of

all

inputs and

Outputs. This

is

part of a research

project

undertaken by

this

university

(see also

Cl]).

3. PTIS IN GENERAL

The aim

of

the research

project

PTIS

is

the development

of

a process

time information system, which can be used during the

building

project preparation and

realization.

This provides the

possibility

that decisions

related

to time can be taken in a

better

way.

A process time

is

defined as the progress time

of

a

building

process

at a low or an aggregated

level.

It

is

a function of capacity,

allowances and

building

process volume (e.g. man-hour).

The

University

works on

this

project

together

with

the Research

Institute

for

Labour Economy

in

the

Building

Trade (SAOB). This

Institute

has numerous time-motion data

available

from

building

site

activities.

However these data are not

easily

accessible.

Due to

technical

developments

in

the

field

of

EDP

it

is

now

possible

to

structure

and

to

combine these data

for

interactive

use

even at the

building

site.

The PTIS system

will

function

as a decision support system. Van

Hee [2] gives the

following

characteristics of such a system:

1. Upon

actions

as chosen by the user, the system

calculates

the consequences

in

the form of

ratios

which provides the user a

better insight

in the produetion process.

2. Upon a

criterion

as chosen by the user, the system optimizes actions and

calculates

related

ratios.

3. Once

certain

actions

are chosen, the system determines the

sensitivity

for variations in

parameter values.

It

represents

in

the

ratios

the effects of these

variations.

The research approach

is

the

following:

firstly

the

available

information

has

to

be

identified,

structured

and completed. For

this

purpose

accessible

data bases have

to

be created and

also

proper working

definitions

are required. Secondly procedures have

to be developed

for

quick,

effective

and

interactive

use of structured

process time data. The data bases and the information processing

procedures are the main components

of

PTIS (see Fig. 1).

This system can be

integrated

in

a more complex

building

process information system, to be developed at a

later

stage, which

is

also

(6)

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DATA

DATA

LABOUR ORGANIZATION SITE

/

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s

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V

MATION

PRDCESS

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H- C^

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Ol DATABASES AND PROCEDURES -INF

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L_ FOR GENERATING PROCESS TIME 1

z:

>-*—i

h-i CALCULATION OF PROCESS TIME

BASED ON PROPOSED JOBS

•-H h~ 1 (/) <£ S-CD S-QU oo

PRDCESS-

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ACTP

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(7)

J% P.A. ERKELENS,W.F. SCHAEFER 71

4. INFORMATION ORDERING

4.1

Activity

Groups and Mile Stones

The

materialization

sub-phase forms together with the commercial

phase

(project

tendering

etc.) the

realization

phase (Fig. 2). This phase has three groups of

activities:

Work preparation

activities:

These are considered to be information

transforming processes. The

results

are decisions and/or

descriptions

for specific

execution

activities.

Information from contract documents, work Organization and

site

data are combined

and transformed

into

plans such as a material planning, personnel

planning etc.The execution

activities

are simulated as aecurate as possible.

IL^^HtL0.!!

activities:

These are considered

to

be

material

transforming processes. The

quality

of the execution

activity

is

mainly determined by the preparation- and

control

activities.

-

Oont£ol1

activities:

The execution

activities

are checked by

comparing The~TnTö"rmation from the execution with

relevant

information from the work preparation and then generates

control

information.

It

is

therefore an information comparing process

and

control

information generating proce««;.

CDNTRACT DDCUMENT .PHASE

REALIZATIDN

PHASE

USE PHASE COMMERCIAL SUB-PHASE CONTRACT TENDERING AVARD MATERIALIZATIQN SUB-PHASE PREPARATION EXECUTION CONTROL

(8)

Currently there

is

no suitable method

available

for

the Classification

of information on

activities

in

the

materialization

phase.

The planning of the sequence of

building

activities

is

in general

the

guiding

principle.

Though experiences and

possibilities

for

information processing may

differ

by contracting firm.

The information in

this

phase

is

ordered

in

a process oriented way.

This

is

contradictory

to the

object oriented ordering

during the

design phase. The basis

for

the ordering

principle

is

the

hierar-chic

structure:

processes are top down sub

divided

in smaller

processes.

The

relation

between the processes at

all

levels

is

indicated by a

code. Also the

mile

stone concept, as being used

for

network

planning,

shows such a top down

structure

(Fig. 3

[3]).

In

this

way

building

processes can be structured top down.

MILESTONE PLAN level 2. MILESTONE PLAN/ level 1. / \ \ v \ * \ L*4

l

NETWORK PLAN

(9)

Mkm.

P A ERKELENS,W F SCHAEFER 73

It

is

also necessary

to

structure the

building

process in a

chrono-logical

order. The proposed phasing of the so

called

main

building

processes

is:

-

start;

-

substrueture;

-

superstructure: frame;

-

facade;

-

roof;

-

infill;

-

finishing;

-

end.

Each

building

main process can be defined by

its

start-point

and

end-point. This

is

similar

to the way an

information

process

is

defined by

its

inputs

and Outputs. The

start

and the end of each

building

main-process can be

identified

as a

mile

stone. This

is

also a measure

point

see Fig. 4).

The MATERIALIZATIDN PHASE

subdsvlded In

8 CDNSTRUCTIDN-ACTIVITY-GRDUPS

1. START

End neasure points SITE PREPARED

2. SUBSTRUCTURE

End neasure point« SUPPORTING STRUCTURE

REALIZED UPTO LEVEL

3. FRAME

End neasure point« SUPPORTING STRUCTURE

REALIZED TILL ROOF

4. FACADE

End neasure point« FACADE IS

VATER & WIND TIGHT

5. RDDF

Zr\d neasure point« ROOF IS

VATER &. VIND TIGHT

6. INFILL

End neasure point« INTERNAL SPACES

ARE SEPARATED

7. FINISHINGS

End neasure point« BUILDING COMPLETED

FOR DELIVERY

8. END

End neasure point« SITE COMPLETED

FOR DELIVERY

Fig. 4 Building phases and mile stones 4.2 The Building Sub-Process

For a top down structure of the building process, we can

distinguish

the following classes of building processes:

building main processes of the

materialization

phase;

building sub-processes as a part of one main process;

Operations as a

part

of more sub processes;

-

actions as a part of more Operations;

(10)

Fig. 5 shows the complete

picture.

The processes are

discon-nected. This allows

for

another ordering of the

building

process,

reconstruction etc.

1. START 2.

SUB-STRUCTURE FRAME. FACADE RDDF 6. INFILL, 7.INGSFINISH 8. END

«nr

BUILDING

SUB-PRQCESSES

OPERATIONS ACTIDNS

Fig. 5^ Hierarchy of building processes

The

level

of sub-processes,

is

in practice the

level

for generating

work-tasks. This

will

also be the

level

on which work preparation

and execution are focused

within

this

research

project.

This

level

will

therefore be considered in more

detail.

The

following

information

is

required:

Labour economical information Coming from information on Operations

(Standard data);

Building technical

information

coming from the

object

to be

realized

(project dependent) and from the

available

techniques

(contractor

dependent);

Building

phase

information

dependent

of

the

object

to be

realized (project

dependent) and the

available

techniques

(contractor

dependent).

The time data

of

the actions are

inclusive

productive,

indirect

productive

and improductive time: a

nett

time

with

allowances.

Theoretical

ly

time data of Operations can be

built

up from time

data of actions. However most of these Operations are complex and

the usual tuning losses at

this level

are not included then. Most

(11)

P.A. ERKELENS,W.F. SCHAEFER 75

4.3 Grouping Technology

Each craftsman has a

(limited)

field

of

experience and

expertise

(carpentry, masonry

etc.).

Each piece

of

equipment has

its

own

working

characteristics.

When we make a planning

for

example

for

a

sub-process) the Computer can optimize the composition of a gang by

a

clustering

strategy and takes

into

account the various

fields

of

expertise of the workers and the

characteristics

of the equipment. This can be worked out

in

two ways

(i)

bottom up and

(ii)

top down:

(i)

Often sub-processes can be executed

in

different

ways

with

different

combinations

of actions/operations.

By

analyzing

at a

low

level

the requirements (expertise,

characteristics),

the next

higher

level

can generate a number of

alternatives.

(ii)

Actions/operations

have a

certain

degree

of

relationship.

Partly

they have a number

of

the same movements and they may

require the same

skills,

tools

and equipment. By breaking down

sub-processes the Computer may

try

to combine those actions/operations

which have a

certain relationship.

These combined actions/operations

require common

skills,

tools

and equipment. This can be the

basis

for

the

planning of

gangs and

individuals.

The user can

select one of the presented

possibilities.

5. PTIS SYSTEM DEVELOPMENT

5 .1 Introduction

A number of methods are

available

for the development of a Computer based information processing system. The differences between these

methods are

essentially

marginal. The applied method

is

developed

by DeMarco- Yourdon

[4]

and

is

used by many

multi-

nationals. The

characteristics

of the method

is

the top-down

analysis

whereby a

distinction

has to be made between data and process

[5].

Processes

are

indicated

with

bubbles;

input-

and Output data

flows

with

arrows

relating

the bubbles (Fig. 7).

For the development

of

the system

it

is required

to

interview

contractors

for

their

ideas on the Output

of

PTIS: How do they want

to use the system. The Output

descriptions

will

be the basis

for

the input Organization.

5.2 System Component: Time Data

The ordering

of

data belonging to process time and process time

variables,

is in

accordance with the ordering of

building

processes

as shown

in

Fig. 5. The ordering of the time data

within

a

building

main process

is similar

to these process classes (Fig. 6):

time data of a main process

built

up of time data of one or more

sub processes;

time data

of

a sub process

consisting of

time data

of

one or

more Operations;

time data of an Operation consisting of time data of one or more

actions;

(12)

TUNING LDSSES (TL) (TL)

Sr*

<TL) BUILDING MAIN-PROCESS BUILDING SUB-PRDCESSES TIME DATA DF OPERATIONS TIME DATA OF ACTIONS Fig. 6^ The ordering of time

within

a

building

main-process

A

first

rough concept

of

the system

requires

the

following

databases

:

a data base of labour and equipment time. Based on information

of action times and Operation times;

a data base with

specific

information of the Company (time data

etc

);

-

a data base with information on recent projeets.

A program can

calculate

all

possible process time

variations

be-longing

to

different

methods of execution. 5.3 System Component: Processes

The lowest

level

of data (actions and also Operations)

is

in

principle manually loaded

in

the system and permanently stored

in

a

data base. The data

for

a

building

process time at any

level

is

generated through a procedure of information transforming activities. Hereby the lowest

levels

of

data serve as the

input

for

these

activities.

The classes of information transforming

activities

are

similar

to

the ordering of time data. The

following

process time data can be

calculated

for:

Operations based on time data of actions added with allowances;

sub processes based on time data of Operations added with tuning

losses;

main processes based on time data of sub processes and tuning

losses;

materialization

phase based on time data

of

main processes, overlaps and tuning losses.

Fig. 7 shows

in

a schematic way these

four

levels

of

classes as

(13)

P.A. ERKELENS, W.F. SCHAEFER 77

c

c

]

TIME DATA GF THE MATERIALIZATION PHASE 4. CALCULATION DF

THE TIME DATA qF

THE MATERIALIZATION PHASE TIME DATA DF BUILDING MAIN-PRDCESSES 3. CALCULATIDN DF

THE TIME DATA DF

A BUILDING MAIN-PRDCESS TIME DATA DF BUILDING SUB-PRDCESSES 2. CALCULATIDN DF A BUILDING SUB-PRDCESS TIME DATA DF OPERATIONS 1. CALCULATIDN DF TIME DATA DF OPERATIONS TIME DATA OF ACTIONS

Fig. 7 Levels of classes of information

PRODUCTIVITY AND PTIS

Productivity

in

the

building

industry

is

an important area

of

research

Cl].

The

definition

for

productivity is

the

ratio

of

Output and

input.

Sofar no

revolutionary

ideas have come up.

Produetion

factors

like

men, money, machines and

material

can be expressed

in

terms of money, time or

quantitities

or related dimensions.

The measurement of

productivity

and

Interpretation

of

ratios can be used as a management

tool.

The determination of a process time can also be used as a

tool

for

the

determination

of

the

productivity.

We can

think of

the

(single-)factor

produetivities

like

labour-, equipment-

material-,eapital-,

and management

productivity.

The

total

productivity

can

be the

total

of the above. When we have calculated various process time

possibilities

for

a

building

process the

productivity

of the

applied produetion factors can be a yard

stick

for

the

selection

of a process time

variant.

(14)

7. HOW TO WORK WITH PTIS

At the

highest

level

one

is interested in

a process time

of

a

building

main process or a sub-process time of the construction of

a

super-structure,

a

wall.

For

tendering

purposes one may need a

rough time schedule

for

the

calculation

of the time related cost.

At the execution

level

one may be

interested

in

time data

for

working plan schemes and

for control

of the

project.

The work-planner makes an

overall

time plan with PTIS. The

organi-zer/planner

can make

detailed

plans and work schedules

for

the

site:

a rough planning 4 weeks ahead and a

detailed

plan 2 weeks

ahead. When the contractor is introduced

in

an

early

stage of the

project,

the required planning

is

at a mile stone

level:

for

main-or sub-process.

The

selection

of the type of planning

is

by means of a menu structured

programme. The

results

can also be

visualized

on the screen

in

the form of schedules for labour, equipment, material, etc. Due

to the

interactive

programme»

it

is

possible to modify input at

all

levels

and to ask

for

a

calculation

of the consequences.

8. RESULTS AND CONCLUSIONS

The

results

of

this

research are at

this

stage:

a series of

definitions

for the labour economic aspects. Those

definitions

were not complete or very vague.

a system design

for

a process time

information

system. The

development

of

a

steering

programme

to

activate

existing

pro-gramme-modules as

for

example a network programme.

a

calculation

method

for

process times

for

all

the

levels

in the

building

process and

for

all

types of construction.

Although

this

project has shown some

fields

which need

further

research,

it

will

be

feasible

in

the near

future

to develop a

fully

working PTIS. This can be extended with other programmes

in

the

field

of

cost and

quality.

Also the designers can use

this

system

for

their

preliminary considerations. They can get

an

indication

of the time consequences

of

their

design decisions

9. REFERENCES

1. SIKKEL L.P. and ERKELENS P.A.,

Productivity

and Productivity

Factors in the Building Industry. IABSE Journal J-25/84,

Zürich, 1984.

2. Van HEE K.M.,

Tijd

voor

informatie

management. Inaugural

Lecture,

University

of Technology, Eindhoven, 1985.

3. GROH H. and GUTSCH R.W., Netzplantechnik. VDI Verlag,

Düsseldorf, 1982.

4. DEMARCO T., Structured Analysis and System Specification.

Yourdon Press, 1979.

5. DINJENS P.J.M. and SCHAEFER W.F., Design Methodology

for

CAAD

Packages Vol

III-V.

Research Project Group Design Methodology,

Referenties

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