Progress review: Reflection and Report PhD candidates not employed by Utrecht University This form is to be used by PhD candidates not employed by Utrecht University: -

GRADUATE SCHOOL OF GEOSCIENCES

FACULTY OF GEOSCIENCES, UTRECHT UNIVERSITY

Progress review: Reflection and Report

PhD candidates not employed by Utrecht University

This form is to be used by PhD candidates not employed by Utrecht University:

- Scholarship PhD candidate: your PhD track is financed by a scholarship from, for example, a foreign government or an international organization;

- Externally funded PhD candidate: you have your PhD track financed with time or money other than scholarships, for example, by your employer.

- External PhD candidate: you do not have any external funding and work towards your degree in your own time and with your own funds.

PhD candidates that are employees of Utrecht University do not use this form, but use the A&D form instead.

The GSG website describes how to use the form (Beginning to end, under “Progress review”). Please note that after the progress review, the supervisor sends the completed and confirmed review report to HR GEO (hr.geo@uu.nl) if the PhD candidate is registered as a guest with HR GEO. Otherwise, the PhD candidate and supervisor keep a digital copy themselves.

General information PhD candidate

PhD candidate’s name Department

Supervisor Co-supervisor Daily supervisor

Year [1

, 2

, …]

Go or No Go interview [Y/N]

Other parties present, if any

Date of last progress review

A PhD candidate’s input

Agreements, tasks and achievements

1. How do you rate your performance in the past period?

Make use of at least the following elements:

- The (target) agreements you made and the results you achieved;

- Your qualities and skills;

- Your Training and Supervision Agreement

- Feedback from colleagues/students/stakeholders, if any;

- Any other issues you deem of interest.

Thesis progress

PhD Training course

Other (conferences, seminars, other courses etc.)

2. How do you rate your working environment?

3. What (target) agreements do you wish to make concerning your activities in the coming year? Will the

Training and Supervision Agreement need to be adjusted to achieve this? If so, in what areas?

4. Which steps did you take with regard to your (professional) development in the past period?

5. In what area or direction do you wish to further develop yourself and how will you achieve this?

You may include your development in the coming year as well as in the long term, the development within your own position, your career within the faculty, university or another organisation. The UU Development Guide, which is the portal for professional development, can support you here.

Attachment

If you wish, please add any attachments to the form.

B Supervisor’s report

Agreements, tasks and achievements

1. How do you rate the PhD candidate’s performance in the past period?

Make use of at least the following elements:

- The (target) agreements you made and the results achieved;

- The employee’s qualities and skills;

- The extent to which the doctoral candidate has contributed to the developments within the department or part of the department;

- Any other issues you deem of interest.

Thesis progress

PhD Training course

Other (conferences, seminars, other courses etc.)

2. What (target) agreements did you make concerning the PhD candidate’s activities in the coming year?

Make concrete and SMART formulated agreements (Specific, Measurable, Acceptable, Realistic, Time-bound).

Thesis progress

PhD Training course

Other (conferences, seminars,

other courses etc.)

Development

3. What is your opinion about the PhD candidate’s (professional) development in the past period?

4. What agreements did you make regarding the PhD candidate’s (professional) development?

You may include the employee’s development in the coming year as well as in the long term, the development within their own position, their career within the faculty, university or another organisation.

Final assessment

What is your final assessment of the PhD candidate in respect of the assessment period?

GOOD: The PhD candidate is awarded this assessment if he/she fulfils the position completely and according to the set requirements. This assessment does not necessarily exclude any aspects of work to be learnt or further developed.

Other than ‘Good’, the following assessments may be awarded:

EXCELLENT: The PhD candidate structurally carries out more tasks and performs better in the position as a whole than what is required based on the scope of the set of tasks.

SATISFACTORY: The PhD candidate performs satisfactorily but a number of points of improvement have been indicated.

UNSATISFACTORY: The PhD candidate does not perform satisfactorily. The PhD candidate is explicitly told in what aspects and to what extent he/she is not meeting the requirements of the specific position and a further explanation is given.

Final assessment

Is a mid-term assessment required of the agreements made?

If so, when will this take place?

SIGNATURE

The PhD candidate will sign twice; once to indicate approval of the agreements and once to indicate that the final assessment has been read.

PhD candidate Supervisor

Date Date

Signature indicating approval of the agreements

Signature

Signature indicating that the final assessment has been read

[Yes/No]